Optimize Business Systems Inc.
Terms of Service
Effective November 11, 2026.
About these terms
These terms describe the conditions for using OBS Compass, provided by Optimize Business Systems Inc. ("OBS"), Box 3314, La Crete, Alberta T0H 2H0, Canada. Compass supports business planning, collaboration, training, and meetings. If you use it for an organization, you must be authorized to do so. A separately signed agreement or accepted order governs where it expressly conflicts with these terms.
Accounts and organization access
Provide accurate account information, protect your credentials, and promptly tell us about suspected unauthorized access. Organization administrators manage membership and permissions. You may use only the accounts, organizations, and information you are authorized to access, and must not share access in a way that bypasses purchased seats or security controls.
Your content
You or your organization retain ownership of the content you provide. You grant OBS and its service providers the permissions needed to host, store, process, transmit, and display that content to operate Compass and carry out your instructions. You are responsible for having the rights, permissions, and consents needed for the information you submit or share.
Acceptable use
Do not use Compass unlawfully; upload malicious code; interfere with or probe systems without authorization; attempt to access another organization’s information; infringe others’ rights; send spam or abusive material; or bypass usage limits or security controls. We may restrict access when reasonably necessary to address a security threat, unlawful use, or material breach, and provide notice when practical and permitted.
Connected services and calendars
Third-party services are governed by their own terms and privacy practices. Google Sign-in and Google Calendar are optional integrations with separate permissions. By requesting calendar actions, you authorize Compass to carry out those actions on your connected calendar, including sending meeting invitations or updates to the attendees you select. Check recipients, schedule, and time zone before sending. Provider outages, revoked permissions, or delivery failures may delay updates; verify important meetings in the calendar service. Revoking access does not automatically remove existing events or invitations.
Recordings and AI output
Before recording or transcribing a meeting, obtain the notices and consents required for the participants and circumstances. AI features may produce inaccurate or incomplete material. Review summaries, transcripts, suggestions, and other generated content before using or sharing them. Compass does not replace professional legal, financial, employment, or other advice.
Subscriptions and payments
Prices, billing periods, included features, renewal arrangements, cancellation rights, and any refund terms are those disclosed in the order, checkout, or separate agreement accepted for your subscription. You must be authorized to make purchases for your organization. These terms do not add a new fee, change an existing renewal period, or create a blanket no-refund rule.
Service changes and availability
We may maintain and improve Compass and may change features. We aim to communicate material changes affecting an active subscription. Except where agreed in writing or required by law, we do not promise uninterrupted or error-free availability. Keep independent copies of information essential to your business.
Privacy and confidentiality
Our Privacy Policy describes how Compass processes personal information. You must respect the confidentiality of information you access and follow your organization’s policies. Do not upload sensitive information unless your organization has determined that the intended use and safeguards are appropriate.
Ending access and data requests
You may stop using Compass and request account assistance through your organization administrator or compass@optimizebusinesssystems.com. Subscription cancellation and access termination follow your applicable order or agreement. After access ends, information may be retained or deleted according to the Privacy Policy, your organization’s arrangements, and applicable obligations. Arrange any required export before access ends.
Responsibility and disputes
Each party remains responsible for its obligations under the applicable agreement and law. Nothing in these terms excludes rights or remedies that cannot lawfully be excluded. Contact compass@optimizebusinesssystems.com so we can try to resolve a concern.
Changes and contact
We may propose updates to these terms and will provide notice of material changes and obtain acceptance where required. For service, subscription, or legal questions, contact compass@optimizebusinesssystems.com.